Short answer: AI lead generation and appointment-setting systems for SMBs — we build the complete pipeline from finding prospects to booking qualified calls on your calendar, so your team spends time selling, not searching.
Who this is for
Small and mid-sized businesses that need a predictable flow of qualified appointments without hiring a full in-house SDR team. If your closers are spending hours on prospecting, list building, or chasing cold leads, this system gives them back their selling time.
Agencies and B2B service providers that want to fill their own pipeline with qualified prospects — or add lead generation as a service for their clients. The system is white-label ready and built around your ideal customer profile.
Home service businesses — HVAC, plumbing, roofing, landscaping, remodeling, and similar trades — that want more booked estimates and consultations. We target homeowners or property managers in your service area and book qualified appointments directly to your calendar.
This service is suitable for businesses with a clear ideal customer, a defined service area or market, and the capacity to handle new appointments. It may not be suitable when required data access is unavailable, the target market cannot be defined, or lawful outreach cannot be established.
How the system works
The appointment-setting system has four connected stages. Find: we identify prospects matching your ideal customer profile from reliable sources. Enrich: we add verified contact data — emails, phone numbers, company details. Engage: we run personalized cold email outreach with follow-ups. Book: interested prospects are routed to your calendar or sales team as qualified appointments.
Every stage has validation, deduplication, and suppression controls. Bounces, opt-outs, and replies automatically stop sequences. Your CRM stays clean, and your team only talks to qualified prospects.
Our process: Audit → Build → Launch → Manage
Audit. We document your ideal customer profile, current lead sources, sales process, CRM, and the business outcome you want. We confirm inputs, expected outputs, volume targets, systems, owners, permissions, and success measures before building anything.
Build. We construct the lead-finder workflow, enrichment pipeline, cold email infrastructure (domains, mailboxes, authentication), outreach sequences, and CRM integration. Every component is configured to your market and tested before launch.
Launch. We warm up mailboxes gradually, launch outreach in controlled volumes, and monitor deliverability, reply rates, and appointment bookings. Messaging and targeting are refined based on real response data.
Manage. We monitor the system ongoing — deliverability, list quality, reply handling, and appointment flow. Under an optional monthly retainer, we continuously optimize targeting, messaging, and infrastructure.
Tools we use
n8n workflow automation. We build the lead-finder and enrichment pipelines in n8n — connecting lead sources, data providers, verification services, and your CRM. n8n gives you a visual, maintainable workflow (not a black box), with error handling, rate limits, and audit logs.
Cold email infrastructure. Dedicated sending domains, properly configured SPF/DKIM/DMARC authentication, warmed mailboxes, controlled sending rotation, suppression lists, and deliverability monitoring. Your primary business domain stays protected.
CRM integration. We connect with your CRM — HubSpot, Pipedrive, GoHighLevel, Salesforce, or others — so prospects, appointments, and follow-ups flow automatically. No manual data entry, no leads slipping through cracks.
Timeline
A typical engagement runs 6–8 weeks from kickoff to fully operational system. Weeks 1–2: Audit, ideal customer profile, and infrastructure setup (domains, mailboxes). Weeks 3–4: Workflow build, enrichment pipeline, and mailbox warm-up. Weeks 5–6: Controlled launch, messaging refinement. Weeks 7+: Full operation and ongoing optimization. Timelines vary with scope, data volume, and integrations.
Typical deliverables
- Written scope, ideal customer profile, and assumptions
- Lead-finder workflow (n8n) with source tracking
- Enrichment and verification pipeline
- Cold email infrastructure: domains, mailboxes, SPF/DKIM/DMARC
- Personalized outreach sequences with follow-ups and stop conditions
- CRM integration with appointment booking
- Reporting dashboard: delivery, replies, appointments
- Practical operating documentation
- Defined support and maintenance terms
Built on our own live systems
We operate our own live n8n lead-finder and email outreach system. The infrastructure, workflows, and deliverability practices we build for clients reflect the same kinds of systems we run ourselves — so our recommendations come from real-world operation, not theory. When we suggest a warm-up schedule, a verification step, or a suppression rule, it is because we use it.
Pricing
Founding rate — $399 USD. This founding rate (approximately 40–50% below standard pricing) applies to a clearly defined starter scope. Final pricing depends on integrations, data volume, list size, sending infrastructure, and support level. You receive a written quote before any payment.
Frequently asked questions
How many appointments can I expect?
It depends on your market size, offer strength, and list quality. We focus on building a system that delivers qualified appointments consistently — rather than promising specific numbers we cannot control. During the audit, we assess your addressable market and set realistic expectations.
Do you provide the lead lists?
Yes. We build targeted prospect lists based on your ideal customer profile, then enrich and verify them. You approve the targeting criteria before we build.
What CRMs do you integrate with?
We work with HubSpot, Pipedrive, GoHighLevel, Salesforce, and most CRMs with an API. If your CRM is not listed, we assess integration options during the audit.
How long until I see results?
Infrastructure setup and mailbox warm-up takes 3–4 weeks. Most clients see their first qualified appointments in weeks 5–8, with volume building as we optimize targeting and messaging.
Is cold email legal?
Yes, when done correctly. We follow applicable regulations, include clear opt-outs, honor suppression lists immediately, protect your primary domain with separate sending infrastructure, and target B2B prospects appropriately. This is not legal advice — consult qualified counsel for your situation.
What if I already have a sales team?
Even better. We feed qualified appointments to your closers so they spend their time selling instead of prospecting. The system integrates with your existing CRM and sales process.
Book a Call → See All Services
Unlike generic lead list vendors, we build you a system you own. The workflows, infrastructure, and documentation stay with your business. You are not renting leads — you are installing a repeatable appointment-setting asset that compounds in value as we refine targeting, messaging, and deliverability together over time.